Event Policies
For general questions about CMDance event policies, please contact events@cmdance.org
When you register for any CMDance event, you agree to the terms and conditions on this page and any additional terms and conditions referenced from this page. CMDance reserves the right to update these terms and conditions at any time without notice.
By signing up, attending, and/or participating in dance classes, social dances, or any event or program, current or future, organized by CMDance at any location, you hereby agree to the following:
REFUNDS AND TRANSFERS
For safety and security reasons, due to the fact that there is tiered ticketing prices, and events typically sell out, there are no refunds or transfers to other individuals, meaning you can not sell your pass if you are no longer attending. Contact the event organizers to get credit good for two years towards any CMDance events. After two years, the expired pass will be considered a donation to our non-profit organization.
If you have registered for an event and can no longer attend, you must email us at events@cmdance.org to request a credit. Credit is usually given for the full amount of the pass purchase price and is good towards any yearly national event. Contest registrations cannot be credited or refunded or transferred to another person. Prize passes are non-transferable nor sellable.
In very rare cases, a refund may be considered, but fees will be deducted as the ticketing and processing fees charged by the platforms and banks are not refundable for any reason.
INJURY WAIVER AND MEDIA RELEASE
I recognize that dancing requires physical exertion that may be strenuous and may cause physical injury and am fully aware of the risks and hazards involved. I have explained these risks to any minors who will accompany me.
I represent and warrant that I and any minors I sign up and/or accompany are physically fit and have no medical condition that would prevent full participation in the dance classes, dance parties, or any event or program.
In consideration of being permitted to participate in the dance classes, dance parties, or any event or program, I agree to assume full responsibility for any risks, injuries, or damages, known or unknown, which I, or the minors I sign up and/or accompany, might incur as a result of attending and/or participating.
I authorize CMDance to use any photo or video in which I or any minors I sign up and/or accompany may appear, for all promotional and commercial uses and I waive any rights of compensation or ownership.
In consideration of being permitted to attend and/or participate in the dance classes, dance parties, or any event, I knowingly, voluntarily, and expressly waive any claims against CMDance, its partners, staff, employees, volunteers, independent contractors, for injury or damages that I or any minors I sign up and/or accompany may sustain, or anything else, as a result of attending and/or participating.
I acknowledge that CMDance, its partners, staff, employees, volunteers, independent contractors, cannot be held responsible for any loss or theft of my belongings and/or property, at all locations, and that I am solely responsible for them.
I agree to abide by the CMDance Code of Conduct or risk expulsion from the event.
ACCEPTANCE OF RISK AND WAIVER OF LIABILITY
By participating in activities and events organized by CMDance I agree to abide by the CMDance policies or risk expulsion from the event.
I acknowledge that there are risks associated with my participation in any CMDance event. This waiver, release, and other representations and covenants set forth herein are given in consideration for CMDance permitting me to participate in any CMDance event. Therefore, without limitation, I understand that I could contract a communicable disease which could result in a serious medical condition requiring medical treatment in a hospital or could possibly lead to death.
On behalf of myself and my heirs, successors and assigns, I knowingly and freely, assume all such related risks, both known and unknown, relating to my participation in any CMDance event, and I hereby forever release, waive, relinquish, and discharge CMDance, along with its officers, agents, employees, or other representatives, and their successors and assigns, from any and all illness related claims, demands, liabilities, rights, damages, expenses, and causes of action of whatever kind or nature, and other losses of any kind, whether known or unknown, foreseen or unforeseen, (collectively, “Damages”) as a result of my participation in any CMDance event, including but not limited to personal injuries, death, disease, or property losses, or any other loss, and including but not limited to claims based on the alleged negligence of CMDance. I further promise not to sue CMDance or its officers, agents, employees or other representatives, and agree to indemnify and hold them harmless from any and all damages resulting from my contraction of any communicable disease.
CODE OF CONDUCT
CMDance aims to ignite a passion for dance and music in our community. To fulfill our mission, we strive to provide a safe place for each of our attendees to learn and enjoy, regardless of race, ethnicity, age, sexual orientation, sex, gender identity, religion, or range of abilities. We work to foster a culture of inclusion that celebrates diversity, promotes the dignity of life and mutual respect, and advances authentic, multi-cultural interactions and collaborations.
CMDance reserves the right to refuse service to, or revoke access to anyone we determine is threatening this safe, inclusive environment. We comply with Colorado laws and work closely with our cultural peers, community partners, and legal counsel to enact best practices.
Additionally, no weapons are allowed at any CMDance events, regardless of carry permits.
CMDance is dedicated to providing a fun, safe, and comfortable event experience for everyone, regardless of age, disability status, gender, gender expression, sexual orientation, physical appearance, dance ability, body size, race, or religion (or the lack thereof). In order to foster respect for the comfort and boundaries of others, we will not tolerate harassment in any form, in person, or online. Sexual language, imagery, and invitations in social situations are not appropriate within any event-managed space, including dances, workshops, competitions, and online media.
Safe and inclusive behavior extends to the dance floor. Please do not offer unsolicited advice to fellow dancers either in class or on the social dance floor. Please use your full range of senses on the dance floor to avoid collisions and injuries. It is every dancer’s responsibility to be aware of their own and their partner’s movement and position, as well as the movement and position of the dancers surrounding them, in order to avoid all forms of dangerous contact.
Please be respectful to both event staff and hotel staff, even if you are experiencing a personal frustration. Without the goodwill of these individuals, a smoothly functioning event is impossible.
Details and Consequences
People who pose a threat to other dancers’ safety and/or other dancers’ comfort are not welcome at CMDance events.
Harassment includes, but is not limited to, language or behavior that is bullying, abusive, demeaning, discriminating, mocking, intimidating, threatening, offensive, disruptive, or otherwise unwelcome or inappropriate in nature.
Unsafe behavior includes, but is not limited to, dancing while intoxicated, appearing intoxicated in a manner that interferes with other attendees’ comfort or enjoyment of the event, intentionally or unintentionally dancing in a way that is harmful or uncomfortable for your partner or surrounding dancers, creating disturbances, and/or interfering with the sleep or health of other attendees.
Potential attendees who have been in violation of CMDance’s policies in the past, or who have been in violation of similar policies at other swing dance events or in other swing dance communities in the past, may be notified prior to the event that they are not welcome at the event at the organizers’ discretion. Attendees at the current event violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the event organizers.
All CMDance event attendees, instructors, staff, and volunteers are expected to comply with the code of conduct and local, state, and federal laws. We reserve the right to take prompt action in response to violations which may include warnings, notification of denial of entry to the event, expulsion from the event without a refund, and involving local law enforcement.
Attendees asked to stop any harassing or unsafe behavior are expected to comply immediately.
If you have any concerns, contact a member of the event staff immediately and we will take appropriate action which may include contacting safety staff, event organizers, or local law enforcement as needed. The organizers of the CMDance events pledge to treat these sensitive matters with confidentiality and to prioritize the safety and comfort of attendees whenever possible.
